Deutsch Intern
  • 50-jähriges Jubiläum des Rechenzentrums
Information Technology Centre

Extension and period of validity of JMU accounts

Your JMU account will remain active throughout your studies until you de-register.

After exmatriculation, the account can still be used for a maximum of 2 weeks. After that, all services - with the exception of WueStudy - will be blocked.

This means that you will no longer be able to access the following services:

  • E-mail inbox - the e-mail address is also invalid, forwarding is no longer active
  • WueCampus
  • Office 365 incl. Teams and OneDrive
  • Zoom
  • VPN
  • WLAN
  • Network drives
  • University PCs...

Please back up all important data in good time, e.g. emails, files on network drives or in OneDrive.

An extension or temporary activation of the account is not possible!

Exception:
Access to WueStudy is retained even after exmatriculation, e.g. to download certificates.

Your JMU account remains active during your employment and a subsequent waiting period of 6 weeks.

During the waiting period:

  • you no longer have employee status
  • This means that some services such as Office 365, Zoom are no longer available
  • However, your e-mail address and access to your e-mails will remain possible.

In the event of continued employment:

If you immediately sign a new contract, your JMU account will be automatically extended with all rights.

If no new contract follows:

Approximately one week after your contract ends, you will receive an automatic e-mail with information on renewing your account. You can apply for the extension either online via the link in the e-mail or via a personalised application, which is also attached to the e-mail. The application must be authorised by your institution (e.g. chair or institute).

If your account is extended:
  • You retain access to the most important services
  • Restricted rights compared to regular employees: e.g. Office 365 can only be used online. A chargeable upgrade is possible; you must order Zoom again free of charge via StudiSoft.
If there is no extension:
  • The account will be automatically blocked 6 weeks after expiry.
  • After a further 90 days, all associated data will be permanently deleted, including
    • Your mailbox and email address
    • Content in Teams and OneDrive
    • Data on the personal network drive(drive J:)
    • The JMU account itself

Your JMU account is initially active for one year.

Renewal:

You will automatically receive an e-mail with renewal information approximately 6 weeks before your account expires. You can apply for renewal in two ways:

  • Online via the link in the email
  • Alternatively via a personalised application, which is also attached to the email.
    The extension must be approved by your institution (e.g. chair or institute).

If the extension is not requested or not authorised:

  • The account will be automatically blocked on the expiry date.
  • After a further 90 days, all associated data will be permanently deleted, including
    • Your mailbox and email address
    • Content in Teams and OneDrive
    • Data on the personal network drive(drive J:)
    • The JMU account itself

Your JMU account is valid for one semester .

Extension:

For an extension in the following semester, please send a scanned copy of your Gasthörerauweis to IT Support by e-mail or fax. No further documents are required.

If you do not renew, your JMU account will be blocked at the end of the semester and all data will be permanently deleted after a further 90 days.

The transferred user account remains valid as long as the UKW transmits your clinic account to us. This applies for the duration of your employment at the UKW or until you object to the activation via the ESS portal.

Your JMU account is initially active for one year.

Renewal:

Approximately 6 weeks before the expiry date, you will automatically receive an email with information about the extension. You can apply for the extension via a personalised application attached to the email. The extension must be approved by authorised persons at the teaching hospital.

If your JMU account is not renewed, it will be automatically blocked on the expiry date. After a further 90 days, all data and the JMU account itself will be deleted.

Functional accounts do not have a fixed expiry date and therefore do not need to be renewed regularly.

Change of administration

If the current administrator leaves the university, a successor must be appointed. All you need to do is send a short e-mail to IT Support - either from the previous administrator or from the head of the institution.

Deactivation

If a functional account is no longer required, the administrator can inform IT support by e-mail. The account will then be deactivated and deleted.